Astute business owners know the importance of keeping backup files of their important documents. They also know that it's important to keep the backup files in a separate location from the first set of files. A self-storage unit is one of the best places for storing such files. Keep these things in mind when taking your backup files to a storage unit:
Don't Use Newspaper Print as Filler Material
Storing full boxes is safer than storing half-full boxes of documents; for example, it's easier and safer to stack full boxes than half-empty ones.This is why some people use filler materials to fill boxes that can't be filled with documents alone. That isn't a bad idea, as long as you choose the correct filler materials. For example, the common practice of using old newspapers as filler material won't work for documents. The newspaper ink will leach and stain your important documents. Either use plain paper or invest in purpose-made filler materials.
Be Wary of Water Damage
Moisture is one of the premier dangers stored documents face. There are two basic ways of preventing moisture damage: ensure the documents go in dry, and keep them dry. The first one is easy because chances are high that you will not be taking water-damaged documents to the storage. The second one involves different things; for example, you need to keep the documents in waterproof cabinets, keep them up off the floor, and ensure proper air circulation.
Consider Climate Control
If the documents are really important to you, then you should consider keeping them in a climate-controlled space. This will prevent high humidity and extreme temperatures from damaging the documents. Without climate control, your stored documents can easily suffer discoloration or mold growth.
Have a Numbering System
Lastly, you need to number your boxes and arrange them in such a way that you can retrieve them with ease. Put the least accessed boxes, usually the ones with old files, at the back of the storage unit. The most accessed ones can then occupy the front of the of the storage unit for easy retrieval. That way you don't have to rummage through the whole unit and upset all the boxes just to retrieve a single file.
In addition to all the above tips, make sure you are using a secure storage facility. It should also be easily accessible from your location so that you don't spend a lot of time going to and from the storage place. For more tips, visit local storage facilities like Attic Pantry Storage.Share